Responsibilities:

• Perform administrative support functions, such as scanning documents, e-mailing documents to clients,maintaining client files, inputting information into management system,following and managing checklists, etc.;
• Coordinate the daily and weekly tasks as part of internal checklists, ensuring all are completed in a timely manner;
• Calendar and schedule meetings, consultations, and appointments for attorneys;
• Regularly update and maintain correspondence with clients, attorneys, and other parties;
• Assist in the preparation of a variety of legal documents, including purchase and sale agreements, leases,deeds, mortgages, memoranda of leases, etc.;
• Proofread material, including correspondence, memoranda, and other legal documents;
• Obtain electronic signatures via DocuSign;
• Help attorneys on an as needed basis such as with analysis and research as directed;
• Significant client contact needed–by telephone, e-mail, and in person.

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Requirements:

• Minimum of five (5) years of experience as a real estate transaction coordinator;
• Understanding of commercial and residential real estate purchase and lease transactions; In-depth knowledge of California Association of Realtors (CAR) forms;
• Exceptional organizational and follow-up skills with an attention to detail;
• Strong work ethic with the ability to manage tasks independently and cooperatively, working with multiple attorneys and legal professionals;
• A self-starter with the ability to multitask at a high level, showing resourcefulness and the ability to problem solve;
• Excellent writing, editing,analytical and communication skills;
• Comprehensive knowledge of Microsoft Office (Outlook, Word, PowerPoint and Excel) and Adobe;
• Experience with reviewing title report, title insurance, and surveys a plus;
• Familiarity with land use law a plus;
• Bachelor’s degree required;
• Professional demeanor, dress, and speech essential.    

Benefits:

• Full time position;
• Competitive salary;
• Health insurance offered after a probationary period, including medical, dental and vision;
• Paid vacations, sick leave, and holidays;
• Discretionary year-end bonus may be provided.

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